Add employees, enter their salary components, and get a complete monthly payroll sheet with PF, ESI, Professional Tax, and net take-home pay.
| Employee | Earnings (₹) | Deductions (₹) | Net Pay (₹) | |||||
|---|---|---|---|---|---|---|---|---|
| Basic | HRA | Gross | PF (Emp) | ESI | PT | TDS | ||
Processing payroll in India involves significantly more complexity than a simple salary payment - employers must calculate and remit statutory deductions to multiple government bodies every month. The three primary statutory deductions are Employees' Provident Fund (EPF), Employees' State Insurance (ESI), and Professional Tax (PT), each governed by separate central and state laws with their own applicability thresholds, rates, and filing deadlines. This calculator automates all three, enabling HR teams and small business owners to generate accurate payroll figures in minutes.
Under the Employees' Provident Funds Act 1952, both employer and employee contribute 12% each of the employee's Basic + DA to the EPF, mandatory for establishments with 20 or more employees. ESI (Employees' State Insurance) applies to employees earning up to Rs. 21,000/month in companies with 10 or more employees - the employee contributes 0.75% and the employer 3.25% of gross wages. Professional Tax, levied by state governments, varies from Rs. 0 to Rs. 200/month depending on the salary slab and state - Maharashtra, Karnataka, and Tamil Nadu being the largest PT-collecting states.
India has over 6.3 crore registered MSMEs employing approximately 11 crore people, most of which process payroll manually or through basic spreadsheets. EPFO (Employees' Provident Fund Organisation) reported over 7 crore active EPF accounts as of 2024, indicating the scale of statutory payroll compliance. Non-compliance with EPF and ESI carries penalties under respective acts. This tool helps business owners, chartered accountants, and HR managers generate a multi-employee payroll sheet with all statutory deductions pre-calculated, which can be downloaded as a printable PDF for records and compliance audits.