RubanTools

Quotation Generator

Create a professional GST quotation with line items, subtotal, tax breakdown, and grand total - ready to print or save as PDF.

Line Items

Description Qty Unit Rate (₹) GST % Amount (₹)

Quotation Preview

GST Quotation Generator for Indian Businesses

A quotation (also called a proforma invoice or price quotation) is a formal document sent by a business to a prospective client before a purchase is finalised. In India, GST (Goods and Services Tax) - introduced on 1 July 2017 as one of the most transformative tax reforms since independence - has made it mandatory for registered businesses (with annual turnover above Rs. 40 lakh, or Rs. 20 lakh for service providers) to include GST breakdowns in all commercial documents. A professional GST quotation must clearly state CGST, SGST (for intra-state transactions), or IGST (for inter-state transactions) along with the applicable rates and amounts.

How to Use This Quotation Generator

Enter your business name and client details, add line items with description, quantity, unit, unit rate, and applicable GST percentage (5%, 12%, 18%, or 28% as per GST slab). The tool instantly calculates the subtotal, GST amount, and grand total, and generates a formatted quotation ready to print or save as PDF. This is ideal for freelancers, small businesses, consultants, IT service providers, and traders who need a quick, professional quotation format compliant with Indian business norms without purchasing accounting software.

Who Benefits from This Tool

Small and medium enterprises (SMEs) constitute over 63 million businesses in India as of 2024 and account for 30% of GDP. Many SME owners and individual professionals lack access to expensive ERP or invoicing software - this free tool fills that gap with a no-login, no-subscription quotation builder aligned with Indian GST requirements.

Quotation FAQ

A quotation is a pre-sale document listing prices - it is an offer that can be accepted or rejected. An invoice is issued after delivery and is a demand for payment. In India, accepted quotations lead to a purchase order, after which an invoice is raised.

Standard practice: 15 days for commodity pricing, 30 days for services, 7 days for items subject to GST rate changes. Always state the validity date on the quotation to protect yourself from price fluctuations.

If you are a GST-registered business, yes - show the applicable GST rate and amount separately. For intra-state supply, apply CGST + SGST (half each). For inter-state supply, apply IGST at the full rate.